Absence as an ICS subscription for Calendar/Outlook
complete
Estanislao Gonzalez
complete
The first version is now freely available to everyone and can be found under the calendar under Employees->Absences.
We need a bit more feedback and experience before we make it even more visible.
S
Schleimer, Niklas
Estanislao Gonzalez: Hi Estani,
Thank you very much for the implementation!
Unfortunately, subscribing does not yet work under Outlook 365. Both in Windows 10 and in the web version of Outlook, only an empty calendar is created, which is not filled with appointments even after updating the calendar several times. However, an error message does not appear.
You can open the link, copy the website content and save it as a.ics file, then import it into Outlook; however, the update will of course no longer work because it is not a subscription.
So the basic principle works (the calendar entries are all correct). Subscribing doesn't seem to be working yet.
If I have done something wrong, please correct it briefly.
Best regards,
Niklas
S
Schleimer, Niklas
Estanislao Gonzalez: Hi Estani,
Would it be possible to add contractual “absences” to the calendar? In other words, days on which someone does not have to work according to the contract. But since they are still not in the office, the addition would be good for the overall overview.
Thank you so much.
Estanislao Gonzalez
Schleimer, Niklas: Hi Niklas,
It would be possible, but I don't know whether others would rather not see or want to display this data.
Would you enter that as a new point in Canny? Perhaps other good ideas will be collected there together.
J
Johannes Blechschmidt
Estanislao Gonzalez: Thank you so much for this great feature. I have two questions about this:
Unfortunately, only people with full data access can export this ICS calendar. This means that my colleagues would have to subscribe to my link and that leads me to my second question: What is the clue: “It's your own URL, don't share it!” to understand?
Estanislao Gonzalez
Johannes Blechschmidt: Hi Johannes,
There's never really been any feedback about this implementation, so it's not clear to us whether it works and whether the data being displayed is the right one.
Not all employees are allowed to view all data, which is why the URLs are personal and therefore you must not forward them.
We are happy to provide the link somewhere else, but as I said, we need feedback.
J
Johannes Blechschmidt
Hi Estanislao,
The export works wonderfully under macOS and is updated reliably.
In the Apple calendar, all people are created individually as an all-day event with the message “absent”.
In my opinion, this view is no different from the “Calendar with Colleagues” view accessible to everyone
Of course, it would be nice if a link could be created at a central location that all team members could subscribe to.
It would also be helpful here if, when creating the link, it would be possible to select which created absence types should be read out and which should not.
Daniel Hillnhagen
We work with the Apple calendar and have synchronized calendar accounts for all employees. An automated interface between the calendar and Projo absences would actually be great.
Benedikt Voigt
in progress
Arne Semmler
Or even CalDAV - or does Outlook not support it?
A
Andreas Nuß
Arne Semmler: Hi Arne, we need to look into this from a technical point of view. I think you can currently subscribe to ics in Outlook (web) and calendar (Mac), e.g. from h4a.projo.berlin/ics_muc.ics. The question would be whether you could build a translator for ics from your database, which creates a file that can be subscribed to from the web. If applicable, filtered by location and category (sick/home office/vacation). Greetings Andreas